Knowledge Base

The Loan Folder Move tool, part of Lender Toolkit's PowerTools™ Free suite, is designed to automatically move loans into the appropriate folder based on dynamic field triggers or preconfigured settings. This functionality supports multiple scenarios for moving loans according to loan data and evaluates whether a loan should be moved each time the loan is saved.

Benefits

• Automation: Eliminates manual folder management by dynamically moving loans based on data triggers.
  
• Efficiency: Reduces administrative workload and ensures loans are organized correctly without user intervention.
  
• Accuracy: Maintains folder integrity by validating current folder status before moving loans.
  
• Flexibility: Supports custom business rules for unique organizational needs.
  
• Compliance: Helps maintain proper loan categorization for auditing and reporting purposes
  

Activation

To turn this tool on:

1. Log in to Encompass® as a Super Admin.

2. Open LTK PowerTools™ from the Encompass® menu and click Settings.

3. Go to the PowerTools™ Free tab.

4. Turn on Loan Folder Move by clicking On.

Note: After activation of the Tool, be sure to wait for the prompt stating that the download is complete prior to continuing.

5. Ensure a license number populated and restart Encompass®.

Instructions for Use

Once activated, go into the PowerTools™ Dashboard, click PowerTools Free on the left side.  Click Loan Folder Move to configure basic settings.  

The tool includes three configurable rule settings, which can be customized by modifying field IDs and folder names. Recommended default rules include:

• Rule #1: When the RESPA application date is present, move the loan to the My Pipeline folder.
  
• Rule #2: When the funded date is populated, move the loan to the Completed Loans folder.
  
• Rule #3: When the loan status is inactive, move the loan to the Adverse Loan folder.
  

For scenarios beyond these defaults, standard Encompass® field trigger business rules can be created to control folder movement. The plugin installs two custom fields for this purpose:

• CX.LOAN.FOLDER.CURRENT
  
• CX.LOAN.FOLDER.MOVE
  

Using field trigger business rules, administrators can define triggering criteria and map a loan folder name from their Encompass® instance to CX.LOAN.FOLDER.MOVE. For example, loans flagged as Employee Loans can be moved to an Employee Loans folder when field [4181] equals "Y".

Important Notes:

• CX.LOAN.FOLDER.CURRENT is managed by the plugin and should not be modified, but can be referenced in rules for validation.
  
• The tool only moves loans currently accessed by users and performs the move upon saving and exiting the loan file.
  
• For bulk loan folder moves, contact Lender Toolkit for additional information.
  

Installed Components

• Custom Form: Admin – MoveLoanFolder
  
• Codebase Assemblies: None
  
• Custom Data Objects: None
  
• Plugins: LTK-MoveLoanFolder.dll
  

Custom Fields Created: