The Loan Folder Move tool in Lender Toolkit's PowerTools™ Free suite is designed to automatically move loans into the correct folder based on dynamic field triggers or with the built-in configurations available through its settings. It allows for any number of scenarios to move loans based on loan data and checks to see if a loan should be moved each time the loan is saved.
1. Installation of the Loan Folder Move tool is done through Lender Toolkit's PowerTools™ Free plugin
2. To activate the plugin, select “Settings” and make sure the Loan Folder Move PowerTool is switched "On"
Instructions for Use
Once turned on, click on the Loan Folder Move button from PowerTools™ Free section to configure some of the basic settings.
Included are three configurable rule settings you may use in this form. These rules can be edited by modifying the field IDs and folders, but it is suggested that these be used as outlined below:
#1 - When RESPA application date is present, move loan to “My Pipeline” folder
#2 - When funded date is populated, move loan to “Completed Loans” folder
#3 - When loan status is inactive, move to “Adverse Loan” folder.
For circumstances outside of these three scenarios, you can create standard Encompass Field Trigger Business Rules to control where and when this plugin should move loans. To do this, you will use two fields that the plugin automatically installs: CX.LOAN.FOLDER.CURRENT and CX.LOAN.FOLDER.MOVE.
Using Field Trigger Business Rules, you can set the triggering criteria and map a loan folder name from your Encompass instance to CX.LOAN.FOLDER.MOVE. An example is shown below for moving Employee Loans into an Employee Loans folder when  is set to "Y".
Custom Field ID CX.LOAN.FOLDER.CURRENT is set by the plugin and should not be modified, but can be used in your field trigger rules to validate the loan's current folder in addition to any other loan data/logic. This can ensure a more rigid rule and ensure that once a loan has been moved to a new folder, it doesn't accidentally get swept back into a folder that it doesn't belong in.
Please note that this tool only moves loans that are currently being accessed by users, and moves them upon saving and exiting the loan file. If you need to move a large group of loans into a new folder, a custom SDK solution would be required.
This product installs the following to Encompass:
Forms > Admin - MoveLoanFolder.emfrm
Plugins > LTK-MoveLoanFolder.dll
Custom Fields > CX.LOAN.FOLDER.MOVE, CX.LOAN.FOLDER.CURRENT