FEMA Disaster Pro

FEMA Disaster Pro is a portfolio-level disaster monitoring dashboard in the Lender Toolkit Toolshed that answers a single question at a glance: which of my loans are exposed to a natural disaster right now? It joins your loan data with federal FEMA disaster declarations and live National Weather Service (NOAA) alerts, then surfaces the results as KPI cards, sortable loan tables, and interactive maps. The FEMA Disasters tab shows every loan whose subject property falls inside a declared disaster area — filterable by declaration type (DR, EM, FM), by lookback period from 90 days to 2 years, by Encompass® loan folder, and by free-text search across loan number, borrower, city, state, ZIP, and folder. Results can be exported to CSV, and a Pipeline view lets you review every pipeline loan whether or not it is disaster-impacted.

The NOAA Alerts tab adds forward-looking risk. It scores active weather threats from four sources — National Weather Service alerts (ALERT), the Excessive Rainfall Outlook (ERO), the Severe Convective Outlook (SPC), and the National Hurricane Center (NHC) — and matches them to your loan locations, with risk-level filtering (Low, Watch, Warning, Severe), a today/tomorrow/day 2/day 3 forecast selector, alert polygon overlays, and hurricane track maps. FEMA Disaster Pro runs in two modes: Live pipeline mode, which reads your active Encompass® pipeline when the tool is launched from Encompass®, and Closed loans mode, which analyzes the closed-loan snapshot by year and month. It is a read-only reporting and monitoring tool — it does not write to Encompass® fields or the eFolder, requires no desktop plugin, and needs no custom field or input form package to be installed.

Prerequisites

Please note that before this tool can be activated, clients must be able to access the Toolshed Portal and have obtained API credentials.

Toolshed Portal

If the primary Encompass® Administrator does not have access to the Toolshed Portal, please email support@lendertoolkit.com with the administrator's name, email address, phone number and the Encompass® Client ID. Our support team will be happy to assist with setting up access.

API User and Persona

Please note that the API versions of our PowerTools™ and automations require an API user to be created in each instance where the PowerTools™ are installed. Lender Toolkit can submit a request to ICE to generate the Client ID and secret key pair.

If credentials have not yet been obtained, use the link below to request credentials.

Request API Credentials for PowerTools and Automations

Activation

FEMA Disaster Pro is activated through the Toolshed Portal.

Sign in to Toolshed Portal with an administrator account. Select the correct Encompass® instance.
Click the User Name in the top left corner. Click Settings.
Locate FEMA Disaster Pro and move the slide to the right to Activate.

How to Use the Tool

This tool is only accessible through the Toolshed Portal.

Under the PowerTools menu on the left, select FEMA Disaster Pro.

The Guide button launches an interactive walkthrough of the filters, KPI cards, tables, and maps across both tabs. This is recommended for first-time users.

The Refresh button re-runs the current queries and pulls the latest FEMA and NOAA data.

FEMA Disasters Tab

Folders — Multi-select filter on Encompass® loan folders (Live pipeline mode).
Pipeline — Opens a modal listing every pipeline loan with no disaster filter applied, useful for confirming coverage and folder selection.
Lookback Period — 90 days, 180 days, 365 days, 548 days / 18 months (default), or 730 days / 2 years, measured from each declaration date.
Declaration Type — All Types, DR (Major Disaster), EM (Emergency), FM (Fire Management).
Search — Loan number, borrower name, city, state, ZIP, or folder.
Export — Download the filtered FEMA results as a CSV file.
KPI cards — Total impacted loans, states affected, disaster types, and counties impacted.
Loan Table — Loan and borrower information, milestone, subject property location, matched disaster record(s) and disaster status. Expand a row for detail (disaster number, declaration type, incident type, and declaration date).

Expanded View

Click on the loan to view additional details.

Map

This displays impacted property locations, with a per-state drawer for drilling into affected loans.

NOAA Alerts Tab

This tab displays the current count of alert-impacted loans and forecasted potential disasters.

Folders — Multi-select filter on Encompass® loan folders.
Pipeline — Opens a modal listing every pipeline loan with no disaster filter applied, useful for confirming coverage and folder selection.
Risk Level — Minimum risk score: Low (2), Watch (4), Warning (8), or Severe (10).
Risk Day — Today, Tomorrow, Day 2, or Day 3. Forecast days apply to the outlook products.
Alerts Table — Loan and Borrower details, County, Zip Code, Alert/Category, Source, Risk Level, Forecast, Valid From/To dates.

Alert Source Definitions — ALERT (NWS alerts), ERO (excessive rainfall), SPC (severe convective), NHC (hurricanes).

Reading Risk Scores

Scores run from 2 to 10 and are interpreted per source.

For the Excessive Rainfall Outlook (ERO): 2 = Marginal (localized flash flooding possible), 4 = Slight (scattered flash flooding), 8 = Moderate (numerous or significant flash flooding), 10 = High (widespread, severe flash flooding).

For the Severe Convective Outlook (SPC): 2 = Marginal, 4 = Slight, 6 = Enhanced, 8 = Moderate, 10 = High (severe weather outbreak expected).

NWS alerts and National Hurricane Center products are scored on the same 2–10 scale.

Maps

An alert polygon overlays on the loan locations, plus hurricane track maps for active tropical systems.

Notes and Limitations

Read-only — FEMA Disaster Pro does not write to Encompass® loan fields and does not add documents to the eFolder. Use FEMA Disaster Search when per-loan field writes and a PDF report in the eFolder are required.
Results are paged (300 loans per page by default). Search and filter selections apply to the loans retrieved for the current page, and displayed totals adjust accordingly.
Closed loans are not included in any search.

FEMA and NOAA are the authoritative sources for declaration and alert data. Disaster and alert matching is geographic (state, county, and alert area) and is intended to prioritize review, not to replace a property-level inspection or investor requirement.

Installed Components:

Custom Form: None (server-side/webhook driven)
Codebase Assemblies: None
Custom Data Objects: None
Plugins: None

Custom Fields Created:

Fields:	Description	Format/Type	Max Length
N/A